Vendor Contracts Administrator

Requisition Number: 8162

Position Title: Vendor Contracts Administrator

External Description:

Who we are

Worldwide Clinical Trials (Worldwide), a leading global contract research organization (CRO), works in partnership with biotechnology and pharmaceutical companies to create customized solutions that advance new medications – from discovery to reality. Anchored in our company’s scientific heritage, our dedicated therapeutic focus on cardiovascular, metabolic, neuroscience, oncology, and rare diseases, is applied to develop flexible plans and solve problems quickly for our customers.

Our talented team of 3,000+ professionals spans 60+ countries. We are united in cause with our customers to improve the lives of patients through new and innovative therapies.  

 

Why Worldwide

We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands-on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us!

 

What Vendor Management does at Worldwide

The vendor management team works cross-functionally across Worldwide to drive outsourced service excellence, control costs, manage and mitigate risks stemming from outsourced services and gain increased value from our vendors throughout the partnership life cycle.

Vendor Management is responsible for managing the life cycle of our vendors from sourcing, identification, onboarding, managing, development and off-boarding of vendors.

We strive to build a mutually beneficial relationship with our vendors and convert a regular business transaction into a long-standing partnership.

 

SUMMARY:  The Vendor Contracts Administrator is responsible for the preparation of contracts and change orders with vendors.  This role will prepare and process transaction documents related to on-going business operations.  Additional responsibilities include developing and closing agreements that foster on-going strategic relationships with vendors and that promote legal and contracts administration efficiency.

 

What you will do

• Responsible for preparing vendor contracts by incorporating the associated vendor budget and scope of work into the standard contract templates and submitting to vendor for approval.
• Review contract documents for accuracy and technical completeness.
• Compose, proof read, edit and prepare correspondence using MS Word.
• Manage the contract approval/execution process, document all required approvals including legal and management authorizations
• Manage and track vendor contracts and supporting documentation
• Document deviations from policies, business processes, and standard operating procedures
• Assist Director of Contracts in secondary negotiations.
• Establish and maintain relationships with internal and external customers.
• Handle confidential and sensitive matters with discretion.
• Ensure departmental and office content on SharePoint is monitored and updated.
• Work on related projects as needed and update manager on status of projects.
• Must work in a team environment and communicate with the other U.S. and international offices.
• Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

 

OTHER SKILLS AND ABILITIES:

• Excellent written and verbal communication and interpersonal skills and strong attention to detail are essential.
• Ability to work independently under supervision.
• Ability to prioritize and handle multiple projects simultaneously; flexible and able to use sound independent judgment and take initiative to assess information and anticipate needs
• Ability to interact in a diplomatic and professional manner required.
• Proven history of resourcefulness.
• Ability and willingness to learn new systems and processes.
• Strong organizational and technical skills, including MS Word, Excel, Outlook, and Internet research.
• Capability to assist in the negotiation of legal and financial terms
• Data analysis / presentation an advantage
• Process improvement and facilitation experience would be an advantage

 

  REQUIREMENTS:

• 2-4 years office/business experience working as an executive assistant, paralegal or equivalent.
• 3+ years office/business/legal contract preparation experience.
• Bachelor's degree or equivalent preferred.

 

We love knowing that someone is going to have a better life because of the work we do. 

To view our other roles, check out our careers page at www.worldwide.com/careers! For more information on Worldwide, visit www.Worldwide.com or connect with us on LinkedIn.

 

#LI-CS1 #LI-Remote

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Employment Type: Regular

Community / Marketing Title: Vendor Contracts Administrator

Company Profile:

We’re a global, mid-size CRO that pushes boundaries, innovates and invents — because the path to a cure for the world’s most persist diseases is not paved by those who play it safe, but by those who take pioneering, creative approaches, and implement them with quality and excellence. We are experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs, in the best possible way.

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CountryEEOText_Description: Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law. Worldwide is committed to working with and providing reasonable accommodations to applicants with disabilities. We are proud to be an equal opportunity workplace where people thrive by being themselves and are inspired to do their best work every day.