Chief of Staff, Office of the CEO (East Coast)

Location: North Carolina, USA

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Requisition Number: 8142

Position Title: Director, Project Management

External Description:

Who we are

 

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence.

 

We are Worldwide Clinical Trials, and we are a global team of over 3,500+ experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way.

 

Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit.

 

Why Worldwide

 

We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands-on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us!

 

What you will do

 

SUMMARY:  This role reports directly to the CEO and will act as liaison between the CEO, the Board, Chairman, the Senior Leadership Team (SLT), and the rest of the organization.  Serve as an extension of the CEO and SLT to enable their maximum efficiency in strategic decision making, achieving goals, strategic research and project, growth opportunities and exploring M&A.  This role will contribute to and implement strategic initiatives across the company, primarily supporting the CEO enabling us to grow faster and more efficiently. 

RESPONSIBILITIES:

Activities may include but are not limited to:

  • Lead special projects for the CEO and SLT; leverage a demonstrated ability to build business cases to inform decisions to pursue/not pursue potential new projects; design and implement initiatives once approved.
  • Program manage the initiatives of the Office of the CEO and other identified leaders; work closely with the CEO to ensure they are well informed of upcoming commitments and responsibilities.
  • Interface and coordinate regularly with SLT, cross-functional managers and teams within Worldwide. Fulfill strategic needs of the company for decisions, project leadership and influence where there are gaps in organizational coverage.
  • Ensure alignment, buy-in, and open communication across the organization.
  • Collaborate with the SLT to define strategy, ownership and accountability, force and facilitate prioritization and delivery deadlines.
  • Facilitate internal and external meetings; manage and take key meeting notes and actions by creating “white board to PowerPoint” presentations; confirming that the processes discussed are feasible, create and follow-up on action items; drive follow up and execution from key meetings.
  • Compile and edit briefing materials for meetings (e.g. identify goals and talking points, provide background on attendees and existing business relationships, summarize opportunities for Worldwide to work with external partner, etc.)
  • Drive board meeting preparation, set and drive internal schedule to meet board deliverables.
  • Travel as needed and requested.
  • Liaise with internal staff at all levels.
  • Maintain extensive files, status reports and contact databases
  • Exercise discretion and maintain confidentiality of all work product.

Perform other duties as assigned.  The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

 

What you will bring to the role

 

  • Demonstrated ability to have high stakes conversations with Internal/external stakeholders to advance initiatives.
  • High enthusiasm for building the business and the capacity to overcome obstacles.
  • Strong sounding board for others - provide open, honest feedback.
  • Ability to prioritize multiple responsibilities/projects.
  • Proven ability to make decisions in an ambiguous environment, bringing clarity and setting actions to drive results.
  • Demonstrated ability to identify unmet needs and work with key stakeholders to strategize potential solutions.
  • Strong leadership skills, ability to work with minimal supervision, and drive a team of peers
  • Ability to establish and maintain effective working relationships with a wide network of individuals e.g. coworkers, managers and customers.
  • Metrics driven and goal oriented
  • Confident in managing up
  • Ability to comfortably dive into most/any area of the business or product
  • Exceptional time management skills
  • Personal qualities: proactive, action-oriented, solutions-focused, highly organized

Your experience

  • The ideal candidate will have 3-5 years of work experience within Clinical Research, or 4-5 years of experience within the pharmaceutical/pharma services industry.
  • Experience in the Professional Services/Strategic Consulting industry is a plus.
  • MBA is preferred.
  • Demonstrated record of strong academic and professional achievement.
  • Excellent project management and decision-making skills on cross functional initiatives. PMP certification preferred.
  • Demonstrated ability to work independently and drive multiple projects at once.
  • Experience as a thought partner, drawing and surfacing key insights in a clear and concise way.
  • Exceptionally strong time management.
  • Broad managerial skills
  • Excellent written, oral communication and interpersonal skills.
  • Personal qualities: analytical, proactive, action-oriented, solutions-focused, highly organized, resilient, fast-thinker, operations-savvy
  • Salesforce experience a plus

 

Promotion to the next level is not automatic based on years of experience. Personnel are evaluated on proven competency, level of responsibility, and ability to work independently.

 

We love knowing that someone is going to have a better life because of the work we do. 

 

To view our other roles, check out our careers page at www.worldwide.com/careersFor more information on Worldwide, visit www.Worldwide.com or connect with us on LinkedIn.

#LI-Remote

 

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Employment Type: Regular

Community / Marketing Title: Chief of Staff, Office of the CEO (East Coast)

Company Profile:

We’re a global, mid-size CRO that pushes boundaries, innovates and invents — because the path to a cure for the world’s most persist diseases is not paved by those who play it safe, but by those who take pioneering, creative approaches, and implement them with quality and excellence. We are experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs, in the best possible way.

Location_formattedLocationLong: North Carolina, US

CountryEEOText_Description: Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law. Worldwide is committed to working with and providing reasonable accommodations to applicants with disabilities. We are proud to be an equal opportunity workplace where people thrive by being themselves and are inspired to do their best work every day.

 Worldwide Clinical Trials does not accept unsolicited resumes from 3rd party vendors

© Worldwide Clinical Trials 2023

We only accept resumes from staffing organizations with pre-approved contractual agreements. Please do not forward resumes directly to our hiring managers, jobs alias, or any other company location. Unsolicited resumes from employment agencies will not be considered and Worldwide is not responsible for any fees related to unsolicited resumes.