Senior Workplace Coordinator
Location: San Antonio, TX, USA
Notice
Requisition Number: 5989
Position Title: Senior Workplace Services Coordinator
External Description:
Who we are
We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence.
We are Worldwide Clinical Trials, and we are a global team of almost 2,500 experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way.
Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit.
What the Senior Workplace Services Coordinator does
Oversees day to day building operations, working with leadership to assure day to day operations of the workplace function smoothly and efficiently. Manages the coordination, scheduling and completion of short-term and long-term workplace projects and ensures vendor performance.
What you will do
- Responsible for evaluating the repair and replacement needs of facility equipment and coordinates the work involved, including effective communications with stakeholders.
- Oversee renovation projects with direction from Regional Workplace Manager & site leadership.
- Monitor workplace services and ensures they meet performance expectations. Including custodial, grounds-keeping, maintenance, building repairs, gardening, and day-to-day upkeep needs.
- Ensure vendors work meets contractual scopes of work and is to standards, establishing and reporting applicable metrics.
- Maintain vendor relationships and trains vendors on work order and billing procedures – including PO creation.
- Assign and oversee the performance of day-to-day tasks by team members.
- Ensure operational space are set up /reset according to local requirements.
- Ensure minor maintenance tasks completed in a timely manner - change lights, move tables, panels, boxes, etc.
- Coordinate the receipt and installation of equipment in collaboration with managers or employees as appropriate.
- Oversee the scheduling of equipment repairs and calibrations.
- Creation of process documentation with the Regional Workplace Manager, including business continuity planning.
- Support local health and safety activities, including coordination of safety drills.
- Be responsible for storage facilities: off-site and on-site.
What you will bring to the role
- Ability to effectively communicate (oral and written) with all employees, contractors, and vendors.
- Excellent interpersonal skills and experience dealing with a diverse workforce.
- Knowledgeable and experience in Microsoft Office suite.
- Effective time management and logical decision-making ability.
- Ability to work independently without direct supervision.
- A good understanding of how things work (facility-related).
- Ability to use miscellaneous office equipment, computers, copiers, etc.
- Ability to prioritize and manage multi-functional tasks.
- Ability to be available for on call emergencies.
Your experience
- High school diploma or GED.
Preferred: Bachelor's degree or certification from an applicable field (e.g. FMP, CFM or equivalent)
- 8+ years of relevant experience.
- Valid driver’s license.
- Experience with purchase orders and vendor contracts
Why Worldwide
At Worldwide, we balance fun with the serious business of changing lives. We have a values-driven culture that is built from the ground up. We empower our team members to treat every clinical trial like a patient’s life depends on it – because it does. Our leaders are in the trenches with you - committed to advancing science and moving mountains for our customers.
Interested in hearing more about Worldwide or our roles? Check out our careers page at www.worldwide.com/careers!
City:
State:
Employment Type: Regular
Community / Marketing Title: Senior Workplace Coordinator
Company Profile:
We’re a global, mid-size CRO that pushes boundaries, innovates and invents — because the path to a cure for the world’s most persist diseases is not paved by those who play it safe, but by those who take pioneering, creative approaches, and implement them with quality and excellence. We are experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs, in the best possible way.
Location_formattedLocationLong: San Antonio, Texas US
CountryEEOText_Description: Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law. Worldwide is committed to working with and providing reasonable accommodations to applicants with disabilities. We are proud to be an equal opportunity workplace where people thrive by being themselves and are inspired to do their best work every day.