Facilities Coordinator 3-Austin

Location: Austin, TX, USA

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Requisition Number: 5979

Position Title: Facilities Coordinator 3

External Description:

Who we are

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence.

We are Worldwide Clinical Trials, and we are a global team of almost 2,500 experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way.

Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit. 

What the Facilities Coordinator 3

Works with leadership to assure day to day building operations function smoothly and efficiently, manages the coordination, scheduling and completion of long term and short-term facility projects, and ensures that vendor contracts are managed and maintained.

What you will do 

  • Determine office facility needs for repair and replacement in conjunction with leadership.
  • Responsible for evaluating the repair and replacement needs of facility equipment and coordinates the work involved.
  • Work closely with internal vendor contracts team to negotiate contracts and review terms and conditions.
  • Ensure vendors work meets contractual scopes of work and is to standards.
  • Maintain vendor relationships and trains vendors on work order and billing procedures.
  • Coordinate the receipt and installation of equipment in collaboration with managers or lab staff as appropriate.
  • Prepare purchase orders and assign to accounting.
  • Be Responsive to unexpected facility concerns and requests at all hours.
  • Responsible for storage facilities: off-site and on-site
  • Secure contracts and monitors custodial, grounds-keeping, maintenance, building repairs, gardening, and day-to-day upkeep needs.
  • Manage equipment files
  • Minor maintenance on a daily basis - change lights, move tables, panels, boxes, etc. Assist cleanup of kitchen problems and overflows; maintain scheduled checks on break rooms.

What you will bring to the role

  • Ability to effectively communicate (oral and written) with all employees, contractors and vendors.
  • Excellent interpersonal skills and experience dealing with a diverse workforce.
  • Knowledge of Microsoft Office suite.
  • Effective time management and logical decision-making ability.
  • Ability to work independently without direct supervision.
  • Basic understanding of how things work (facility-related).
  • Ability to understand and follow oral and written instructions.
  • Ability to prioritize and manage multi-functional tasks.
  • Ability to work effectively under pressure.
  • Ability to use standard powered and non-powered tools.

Your experience

  • 6+ years of experience required.  Must have experience with purchase orders and vendor contracts. 

Why Worldwide

At Worldwide, we balance fun with the serious business of changing lives. We have a values-driven culture that is built from the ground up. We empower our team members to treat every clinical trial like a patient’s life depends on it – because it does. Our leaders are in the trenches with you - committed to advancing science and moving mountains for our customers. 

Interested in hearing more about Worldwide or our roles? Check out our careers page at www.worldwide.com/careers!

































































Employment Type: Regular

Community / Marketing Title: Facilities Coordinator 3-Austin

Company Profile:

We’re a global, mid-size CRO that pushes boundaries, innovates and invents — because the path to a cure for the world’s most persist diseases is not paved by those who play it safe, but by those who take pioneering, creative approaches, and implement them with quality and excellence. We are experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs, in the best possible way.

Location_formattedLocationLong: Austin, Texas US

CountryEEOText_Description: Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law. Worldwide is committed to working with and providing reasonable accommodations to applicants with disabilities. We are proud to be an equal opportunity workplace where people thrive by being themselves and are inspired to do their best work every day.

 Worldwide Clinical Trials does not accept unsolicited resumes from 3rd party vendors



© Worldwide Clinical Trials 2021

We only accept resumes from staffing organizations with pre-approved contractual agreements. Please do not forward resumes directly to our hiring managers, jobs alias, or any other company location. Unsolicited resumes from employment agencies will not be considered and Worldwide is not responsible for any fees related to unsolicited resumes.