Senior Vendor Contracts Manager (US/EU)

Requisition Number: 5099

Position Title: Senior Contract Manager

External Description:

Who we are 

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence. 

We are Worldwide Clinical Trials, and we are a global team of over 3,000 experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way. 

Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit. 

What you will do

The Senior Vendor Contracts Manager role is responsible for the overall management of activities involved in the development/preparation and revision of contracts/change orders with its vendors. 

This role will prepare, and process contracts and transaction documents related to on-going business operations including but not limited to, vendor contracts, purchasing, sourcing, and related functions as may be required. 

Being able to negotiate and execute contracts on time to avoid study related or business sensitive delays is vital. 

Additional responsibilities include developing and closing agreements that foster on-going strategic relationships with vendors and that promote legal and contracts administration efficiency. 

The Sr. Contract Manager manages a variety of clinical and non-clinical vendor contracts in accordance with the company’s policies and procedures, applicable laws, and sponsor requirements (if applicable). 

 

The Sr. Contract Manager is responsible for the full life cycle of the vendor contracts/change orders (amendments) process. 

 

This role is responsible for preparing the contract by drafting and/or incorporating the associated vendor budget, scope of work, and legal, financial, and operational terms, leading negotiations, ensuring adherence to master agreements, as well as providing advice to Worldwide’s business units and project teams on contract management and policy compliance matters. 

 

The Sr. Contract Manager will work with the Legal Department, Strategic Sourcing, Business Development and Global Business Operations to author and develop Master Service Agreements, statements of work, change order documents and service agreements.
 

• The Sr. Contract Manager is responsible for managing Worldwide’s end-to-end vendor contract and change order/amendment process.
• The Sr. Contract Manager must apply a working knowledge of contracting planning/strategy, production, and negotiation.
• The Sr. Contract Manager in conjunction with the Sr. Director Contracts Management must focus on process improvement through analysis of contracting efforts to identify root causes for success/failure, and identify/implement changes to enhance the contract/change order process to reduce development cycle-time.
• The Sr. Contract Manager is responsible for interacting with vendors and business operations on all contracting/change order documents.

 
RESPONSIBILITIES:
Tasks may include but are not limited to:

• Draft, review, and negotiate vendors agreement and general business purpose agreements in accordance with the company’s policies and procedures.  Review contract documents for internal and external accuracy and technical completeness. 
• Perform risk analysis to identify potential risks and liabilities associated with vendor contracts and offer alternative provisions to facilitate mitigation and correction.  Escalate as necessary to the department head and legal counsel. 
• Prepare documents in accordance with the company’s policies and procedures.  Manage the contract/issue approval process.  Document all required approvals including deviations from policies, business processes, and standard operating procedures, including legal and management authorizations.
• Engage in meaningful negotiations for the purpose of achieving closure of agreements that are within the policy, as well as, consistent with business processes and standard operating procedures. 
• Provide contracts status information to staff and management as needed and as required by the department. Track and measure the efficiency and effectiveness of existing processes.
• With the assistance of legal, maintain contracts standard templates and procedures and offer improvements if identified.  

  OTHER SKILLS AND ABILITIES:

• Ability to work independently with confidence.
• Strong planning, strategizing, managing, monitoring, scheduling, and analytical skills.
• Effective legal and business negotiation skills.
• Strong interpersonal skills in a fast-paced, deadline oriented, and changing environment.
• Effective stakeholder management with cross functional teams for process improvement and/or change initiatives.
• Strong communication skills, including the ability to articulate via the phone and in person with a high degree of professionalism.
• Out-of-the-box mentality where "making the impossible possible" is top of mind for any project involvement.
• Proactive person, ability to deliver, practical passion to perform always stronger and better.
• Metrics driven and goal oriented with a strong attention to detail.
• Good organizational skills: ability to prioritize, delegate, and evaluate work.
• Good networking and influencing skills.
• Flexibility and ability to adjust on the fly to new demands, sense of urgency.
• Ability to successfully lead and manage projects
• Knowledge of general corporate business practices, commercial contracting principles

 
REQUIREMENTS:

• Bachelor's degree in Business Administration, Public Administration, Public Health, or Finance, plus nominal contracts management experience or equivalent combination of education and experience.
• A Juris Doctor degree with concentration in contracts/transactional law is preferred. 
• 5-8 years of direct experience with CRO or pharmaceutical in negotiating vendor agreements. Strong negotiation skills are required.  
• Advanced Proficiency in MS Office (Word, Excel, PowerPoint).
• Experience with process improvement and/or change management or can be mentored for development.
• Must be customer focused and able to manage challenging priorities and remain flexible and adaptable in stressful situations. 
• #LI-SL1#LI-Remote 

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Employment Type: Regular

Community / Marketing Title: Senior Vendor Contracts Manager (US/EU)

Company Profile:

We’re a global, mid-size CRO that pushes boundaries, innovates and invents — because the path to a cure for the world’s most persist diseases is not paved by those who play it safe, but by those who take pioneering, creative approaches, and implement them with quality and excellence. We are experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs, in the best possible way.

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CountryEEOText_Description: Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law. Worldwide is committed to working with and providing reasonable accommodations to applicants with disabilities. We are proud to be an equal opportunity workplace where people thrive by being themselves and are inspired to do their best work every day.