Senior Facilities Coordinator

Requisition Number: 2739

Position Title: Facilities Coordinator 3

External Description:

Summary:

Works with Early Phase leadership to assure day-to-day building operations function smoothly and efficiently. Will manage the coordination, scheduling, and completion of long-term and short-term facility projects, and ensures that vendor contracts are managed and maintained.

Responsibilities:

Tasks may include but are not limited to:

• Determines office facility needs for repair and replacement in conjunction with leadership
• Minor maintenance daily - change lights, move tables, panels, boxes, etc. Assist cleanup of kitchen problems and overflows; maintain scheduled checks on break rooms
• Proven experience with HVAC, plumbing, refrigeration, and electrical systems
• Responsible for evaluating the repair and replacement needs of facility equipment and coordinates the work involved
• Works closely with internal vendor contracts team to negotiate contracts and review terms and conditions; ensure vendor's work meets contractual scopes of work and is to standards, effective management of external vendor relationships
• Coordinates the receipt and installation of equipment in collaboration with managers or lab staff as appropriate
• Prepare purchase orders and submit them to accounting for approval
• Responsible for storage facilities: off-site and on-site

Skills and Abilities:

• Must be available for on-call emergencies.
• Must have excellent interpersonal skills and be able to effectively communicate (oral and written) with all employees, contractors, and vendors.
• Knowledgeable in Microsoft Office suite
• Effective time management and logical decision-making ability, as well as the ability to prioritize and manage multi-functional tasks effectively under pressure
• Self-starter; must be able to work independently without direct supervision
• Must be organized and provide deliverables in support of project plans.
• Must have a basic understanding of how things work (facility-related) and can ensure facilities requests are addressed promptly
• Ability to use standard powered and non-powered tools

Requirements:

• 6+ years of experience required.
• Must have experience with purchase orders and vendor contracts.

 

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City:

State:

Employment Type: Regular

Community / Marketing Title: Senior Facilities Coordinator

Company Profile:

We’re a global, mid-size CRO that pushes boundaries, innovates and invents — because the path to a cure for the world’s most persist diseases is not paved by those who play it safe, but by those who take pioneering, creative approaches, and implement them with quality and excellence. We are experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs, in the best possible way.

Location_formattedLocationLong: Austin, Texas US

CountryEEOText_Description: Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law. Worldwide is committed to working with and providing reasonable accommodations to applicants with disabilities. We are proud to be an equal opportunity workplace where people thrive by being themselves and are inspired to do their best work every day.