Vendor Contracts Administrator

Requisition Number: 2459

Position Title: Vendor Contracts Administrator

External Description:

SUMMARY:  The Vendor Contracts Administrator is responsible for the preparation of contracts and change orders with vendors.  This role will prepare and process transaction documents related to on-going business operations.  Additional responsibilities include developing and closing agreements that foster on-going strategic relationships with vendors and that promote legal and contracts administration efficiency. 

RESPONSIBILITIES:

• Responsible for preparing vendor contracts by incorporating the associated vendor budget and scope of work into the standard contract templates and submitting to vendor for approval.
• Review contract documents for accuracy and technical completeness. 
• Compose, proof read, edit and prepare correspondence using MS Word.
• Manage the contract approval/execution process, document all required approvals including legal and management authorizations
• Manage and track vendor contracts and supporting documentation
• Document deviations from policies, business processes, and standard operating procedures
• Assist Director of Contracts in secondary negotiations.
• Establish and maintain relationships with internal and external customers. 
• Handle confidential and sensitive matters with discretion. 
• Ensure departmental and office content on SharePoint is monitored and updated.
• Work on related projects as needed and update manager on status of projects.
• Must work in a team environment and communicate with the other U.S. and international offices. 

Perform other duties as assigned.  The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

OTHER SKILLS AND ABILITIES:

• Excellent written and verbal communication and interpersonal skills and strong attention to detail are essential.
• Ability to work independently under supervision.
• Ability to prioritize and handle multiple projects simultaneously; flexible and able to use sound independent judgment and take initiative to assess information and anticipate needs
• Ability to interact in a diplomatic and professional manner required.
• Proven history of resourcefulness.
• Ability and willingness to learn new systems and processes.
• Strong organizational and technical skills, including MS Word, Excel, Outlook, and Internet research.
• Capability to assist in the negotiation of legal and financial terms
• Data analysis / presentation an advantage
• Process improvement and facilitation experience would be an advantage

  REQUIREMENTS:

• 2-4 years office/business experience working as an executive assistant, paralegal or equivalent.
• 3+ years office/business/legal contract preparation experience.
• Bachelor's degree or equivalent preferred.

 

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City:

State: North Carolina

Employment Type: Regular

Community / Marketing Title: Vendor Contracts Administrator

Company Profile:

We’re a global, mid-size CRO that pushes boundaries, innovates and invents — because the path to a cure for the world’s most persist diseases is not paved by those who play it safe, but by those who take pioneering, creative approaches, and implement them with quality and excellence. We are experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs, in the best possible way.

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